Admin Guide
Configuration, user roles, permissions, and result entry setup for XYROLIMS administrators.
1. Superuser
The highest-level administrator with system-wide control and overall configuration authority.
| Capability | Description |
|---|---|
| Admin management | Create, edit, disable, delete admin accounts |
| Module assignment | Assign modules/permissions to admins |
| Activity log | View and export system-wide activity logs |
| Password management | Change own password |
2. Admin
Lab administrators who manage users, parameters, and oversee operations. System access is strictly controlled by module assignment.
| ID | Module | Capabilities |
|---|---|---|
| 1 | Customer List | View customer records |
| 2 | Data Entry | View data entry work lists |
| 3 | Lab Technician | View lab technician work lists |
| 4 | Department Head | View quality checker lists |
| 5 | Sample Collection | View sample collection lists, receive samples |
| 6 | User Management | Create, edit, view, disable lab staff accounts |
| 7 | Parameters | Create, edit, clone, delete test parameters across all departments |
| 10 | Equipment | Create and manage equipment records |
| — | Result Entry Config | Configure result entry fields and templates All Admins |
3. Software User (Lab Staff)
Lab staff have role-based access. Each user is assigned one or more roles that determine what they can see and do within the operational workflow.
Data Entry
Enquiries, Quotations, AMCs, Approved Quotations/AMCs, Registration, and Delivery Notes.
Sample Collection
Sample collection forms, client list, on-site measurements, and submission history.
Lab Technician
Work sheets, result entry, equipment checks, follow-ups, reagent/media preparation records.
Department Head
Data entry view, department addition requests, QC samples, result approval, report generation, equipment/media/reagent approval.
4. Result Entry Configuration
Admins configure exactly how result entry forms behave. The robust architecture uses fields (reusable definitions) and templates (binding fields to test types).
Fields
Define key, label, type (text, decimal, date, select, file, etc.), option source (media, equipment, units), and validation rules.
Templates
Map a combination of (department, sample type, parameter, test method) to specific fields, dynamically generated at entry time.
5. Parameter Management
Admins with the Parameters module manage three primary parameter catalogs: Chemistry, Microbiology, and Environmental.
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Extensive Metadata Sample type, test method, abbreviation, unit, detection limit, MOU, incubation temp, specification, media, price, duration.
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Clone Parameters Duplicate an existing parameter instantly for rapid multi-method catalog creation.
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Equipment Linkage Attach specific lab equipment to parameters to enforce calibration checks during testing.
Note: Parameter changes instantly affect Enquiry, Quotation builds, and Result Template resolutions.