User Manual
The comprehensive feature guide for XYROLIMS — from the first customer enquiry to the final report delivery.
1. Overview
XYROLIMS digitizes the complete lifecycle of a testing laboratory under a single, unified architecture.
Customers & Projects
Maintain a customer database, track incoming enquiries, and manage ongoing projects.
Quotation & AMC
Generate quotations and AMCs with line-item pricing, discounts, VAT, and tech proposals.
Sample Tracking
Register, collect, receive, and trace samples through the pipeline with barcode support.
Test Execution
Assign tests, enter results using dynamic configurable templates, and store structured data.
Quality Assurance
A strict Department Head workflow with approve, recheck, and reject capabilities.
Report Generation
Preview and generate fully branded PDF test reports, delivery notes, and invoices easily.
2. Deep Dive: Features
Quotations & AMC
- Line-item quotation builder with parameters, pricing, discounts, and VAT.
- Annual Maintenance Contract (AMC) management with cycle tracking.
- Complete revision history; one-click duplicate for fast generation.
- Technical proposal generation and comprehensive approval workflows.
Test Assignment & Result Entry
- Assign tests to lab technicians individually; hide tests for workflow control.
- Template-driven, configurable result entry forms with dynamic validation.
- Supports text, textarea, integer, decimal, date, select, multiselect, file inputs.
- Equipment, reagent, and media selection directly integrated into the forms.
Equipment, Reagent & Standardization
- Full equipment registry with calibration reminders and daily check sign-offs.
- Reagent preparation records (lot/batch trackable) and media verification (sterility/pH).
- Global standardization records tracking N1, V1, N2, V2 values.
3. Core Workflow
Understanding the flow of data is crucial. View the dedicated Workflow documentation for a visual breakdown.
4. Module Glossary
Enquiry & Quotation
Draft support, department addition approvals, technical proposals, and multi-location sampling.
Registration & Collection
Barcode generation, on-site measurements (temperature, pH, DO, chlorine), bulk lab receiving.
Work Sheet
Lab technician's primary view for entering test results based on assigned templates.
Equipment & Reagents
Calibration tracking, expiration dates, department head approval, and audit trails.
Parameters
Global testing catalogs with specific pricing, duration, methods, limits, and units.
Reports & Delivery Notes
PDF report builders, multi-sample combining, logo selection, format preservation, and invoices.
5. Result Entry Architecture
The result entry system forms the backbone of the LIMS, designed entirely around a template-driven architecture ensuring infinite flexibility.
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Dynamic Field Resolution When a test opens, the system matches (Department + Sample Type + Parameter + Method) to generate the exact input form required.
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Extensive Input Types Text, integers, decimals (with precision restrictions), dates, dropdowns, files, and more.
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Relational Data Sourcing Dropdown options can be populated automatically from Media prep records, Equipment lists, or global dictionaries.
6. Departments & Catalogs
The system is pre-configured to handle three primary analytical disciplines, separating logic and approving chains.
Chemical
Drinking Water, Sewage Effluent, Marine Water, Hazardous Waste.
- • pH, Turbidity, TDS
- • Heavy Metals, BOD, COD
- • Dissolved Oxygen, Alkalinity
Microbiology
Food, Air, Swabs, Surface Tests, Potable Water.
- • Total Coliforms, E. coli
- • Salmonella, Legionella
- • Yeast, Mould, Plate Counts
Environmental
Ambient Air, Stack Emissions, Noise, Light.
- • PM2.5, PM10
- • SO2, NO2, CO, VOCs
- • Noise Levels, Lux Levels
7. Suitability & Compliance
Designed for ISO/IEC 17025
Built strictly to accommodate the audit trails, calibration tracking, and multi-tier approval documentation required by accredited commercial and third-party testing laboratories.